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Exposure 2016 { Sept. 29 at Century II }
Wichita's premier networking event
 Presented by Cox Business
Home > Small Business > Exposure > Exhibitor Toolkit
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Thursday, September 29, 2016
10 AM - 5 PM
Century II Expo Hall - 225 W. Douglas Avenue
Wichita, KS 67202

1,800 attendees
200+ exhibitors

The largest business-to-business trade show in the area.
Creating new opportunities through connections and collisions.

Reserve your booth space before July 29 to take advantage of an Early Bird discount.

 

Exhibitor Planning Timeline

Stay on track with your exhibit plans!

July 27
   □ Attend Exhibitor Orientation, 8-10 AM. 

By July 29 
   □ Pay early to select a prime booth location
   □ Set your goals for the show
   □ Send “save the date” email encouraging clients/customers to attend Exposure
   □ Design and order your booth display

August 4
   □ Attend Exhibitor Orientation, 3-5 PM.

By Aug.5 
   □ Determine staffing needs for the show - be sure a training session is on their calendars
   □ Set lead management system and communicate to staff. Who is responsible for tracking leads?
   □ Order give-aways for booth/Print collaterals for booth handouts
   □ Develop pre-promotion plan; emails, flyers, inserts
   □ Promote show in your mailings, web page, fax cover sheets, email signatures, etc.
   □ Start gathering all booth materials, handouts, giveaways, etc.

By Aug. 19

   □ Continue to promote show in your mailings, web page, fax cover sheets, email signatures, etc.
   □ Gather all booth needs, materials, support props, door prizes, etc.
   □ Conduct training for those staffing your booth
   □ Prepare/gather any follow-up information you plan on sending to hot prospects after the show
   □ Confirm that all give-aways and collateral are ready for show
   □ Purchase your ad in the Wichita Eagle Tabloid featuring Exposure

September 7

   □ Attend the Exhibitor Mixer, 4-6 PM

September 16
   □ Door Prize Donation Form due to Chamber of Commerce
   □ Name Badge Form due to Chamber of Commerce

September 20
   □ Utilities order form due to Century II for best pricing – (electricity)
   □ Booth décor (Helgerson CO.) order form due for best pricing
   □ Assemble an “exhibitor toolkit” of extra supplies, breath mints, business cards, extension cord, etc.
   □ Register to attend the Sunrise Scrambler Breakfast at 8:00 a.m. on Sept. 29 ($10 attendance fee)
   □ Send email telling clients/customers what booth number your company will be

September 28 
   □ Move in during your specified time to make sure to allow yourself time to round up any last minute items

September 29 
   □ Attend the Sunrise Scrambler Breakfast from 8:00-9:30 a.m ($10 attendance fee)
   □ Enjoy the show by scheduling adequate breaks to relax and visit other exhibitors

Post show
   □ Follow up on leads
   □ Review goals from show – take notes for 2017
   □ Reserve booth space for 2017 – take advantage of early registration prices

 

Exhibitor Move In Process

BOOTH EXHIBIT SCHEDULE (Move in Sept. 28)

Booths 901-1037                    10 a.m. - 5 p.m.
Booths 500-838 & 1200s       Noon - 5 p.m.
Booths 100-419                       2:00 - 5 p.m.

Booths need to be set by 5pm on Sept. 28!!

The Expo Hall will be locked at 6 p.m. on Sept. 28. Security will be on-site until 7 a.m. on Sept. 29.

If you have an over-sized exhibit or an automobile please contact Angie Elliott for special move-in timing and instructions. 316-268-1129.

 

 TABLETOP EXHIBIT SCHEDULE (Move in Sept. 28 or 29)

Tabletop set-up will be 7:30-9:30 a.m. on *Sept. 29 (show day). If you’d like to move-in on the 28th, you are welcome to do so.


*Note: Only the east attendee doors will be open for move-in on Sept. 28.  

 

Attendee Policy

Attendance is free but a ticket is required.

 

 

Attendees must abide by the stated attendance policy:

Exposure is for business professionals. Please no luggage carts, strollers, wagons or children under 18. Show management reserves the right to ask attendees to leave the show floor.

Product/service demonstration or solicitation of business, including but not limited to literature distribution by non-exhibitors is strictly prohibited. Show management has the sole discretion and right to immediately remove violator(s) from the event area.

Stay Connected

 

Tweet using #ictexpo  

 

Become a Facebook fan  

 

See exhibit ideas on our Pinterest page 

 

Post your exhibit on Instagram 

 

 

 

Section Highlights:
  • Exposure, the area's premier trade show and networking event, is scheduled for September 29, 2016 at Century II Expo Hall.
  •  Approximately 50% of our members have 10 or fewer employees. More than 85% have 50 or fewer employees.
  • Did you know you can use features of the Chamber’s website to promote your business? Post your events on the Community Calendar, or offer discounts and/or special promotions for other members in the Member Login section.
  • Run a referral report in the Member Login section to see how many times your company information has been viewed in the online member directory on the Chamber website.
Angie Elliott
VP of Business Services
Email
316.268.1129